AGM MINUTES 2017

LAWN Annual General Meeting

Corner Brook Public Library, October 12th, 2017

Respectfully submitted by Peggy Kelly Andrews, Secretary

 

 

1.0 Call to Order

The meeting was called to order @7:05 PM by Shannon Coyle, Chair of LAWN

2.0 Roll call

In attendance were: Roy Evans, Janis Evans, Trudy Campbell, Peggy Kelly Andrews, Shannon Coyle, Molly White, Jackie Alcock, Ruth Andrews, Terry Boland, Georgina Payne, Jane Reagh, Jean Wills, Nicole LeDrew May, and Chris Short.

3.0 Welcome

Shannon Coyle welcomed all who attended this AGM 2017.

4.0 Approval of Agenda

Trudy Campbell moved that we accept the agenda as circulated. Seconded by Georgina Payne. Approved.

5.0 Adopt the minutes of AGM 2016

Jane Reagh moved that we adopt the minutes of the LAWN AGM 2016 as sent to each member by email and handed out. Ruth Andrews seconded the motion. Approved.

6.0 Annual Report by Shannon Coyle

Shannon Coyle, Chair of LAWN, presented her report.

Shannon thanked the executive committee for their efforts above and beyond the call of duty this past year. Together we have accomplished much. The Executive Committee are:

 

Anna House

Chis Short

Peggy Kelly Andrews

Jane Reagh

Jean Wills

Trudy Campbell

 

Also noted, Terry Boland and roy Hansen-Robitschek resigned this year.

 

 

ART SHOWS

LAWN's mandate is to create and organize exhibitions, and other opportunities for our artist members, and to promote public awareness and appreciation for the fine arts in our community.

 

Celebrating Canada

This is an annual Fall all-members exhibit at the Arts and Culture Centre. The theme this year is the celebration of Canada. The show was hung on October 4, with a reception on October 5th. The show will stay up until October 31.

 

The HeART of Christmas

Shannon stated this is one of her most favorite all member exhibit and sale held annually at the Arts and Culture Center.

 

This exhibit is a non-juried show, open to all members. We generally have a wonderful turnout of artists, and the show always looks beautiful. Last year we opened on November 25th thru January 3rd. The Arts and Culture Centre is very busy during the holiday season, with concerts, plays and other holiday events, giving our art great exposure.  LAWN will be sending out a detailed notice for our holiday event very soon.

 

On a side note, Jackie Alcock gave a shout-out to LAWN as artists at the Arts & Culture Centre as well as performing artists. Noted as a focus on a go forward basis.

 

Trails, Tales and Tunes in Norris Point

Thank-you to Trudy Campbell for organizing this venue for our members, and also to our executive committee and volunteers for hanging the show. This year we had works at SugarHill Inn and Neddies Harbour Inn, with a reception at SugarHill Inn provided by the TTT festival. May of 2017 was LAWN's eleventh year participating in TTT.

 

In our new business tonight we will be discussing some issues that came up this year with the venue.

 

Workshops

This year LAWN offered workshops in March to our membership and the community at large. LAWN rented the studio on 40 Brook St.  Workshops were free to our members and $25 for non-members. We paid LAWN member instructors a fee of $150 for a three hour workshop, the material fees were paid by the participant directly to the instructor. Thanks to Jane Reagh for keeping track of the key and arranging for the studio to be open.

 

All the workshops were well attended and enjoyed to the fullest. The only drawback was the snowstorms in March and it has been suggested that we chose a milder month to hold workshops in the future.

 

This is the list of workshops offered:

 

 

March 4, 9-12 am ---Jane Reagh - (painting like the impressionists)

 

March 4, 1-4 pm---Barbara Bellows - (illusion of depth in drawing/painting)

 

March 18, 9-12 am---Jane Reagh - (painting like the post-impressionists)

 

March 18, 1-4 pm---Jean Wills - (drawing with vine charcoal)

March 25, 9-12 am---Brenda Stratton - (natural dying on silk techniques)

March 25, 1-4 pm---Molly White - (art of the portrait)

 

Brainstorming Session /Grant Proposal with ArtsNL and Corner Brook City Grant

LAWN has been invited by the Corner Brook Arts and Culture Centre to help them celebrate their 50th Anniversary in 2018.

 

The idea is to have almost a full year of LAWN present at the A&C Centre, with art and art installations that reflect the past 50 years of theater, music, and dance.

 

LAWN held a brainstorming session in April, inviting members to participate. From that session the Executive Committee formulated a plan and spent the summer writing a grant application to the ArtsNL Community Arts Program. We will know what their decision is December 1, 2017. The Corner Brook City Grant awards will be released in January 2018.

 

Last, but not least, I would like to congratulate LAWN and all its members for winning the Corner Brook Arts Event of the Year award for our Month of LAWN in 2016. A warm Thank-you to the Executive Committee, past and present, for an awesome job!

 

Shannon Coyle motioned that the Annual Report be accepted. Trudy Campbell seconded the motion. All accepted.

 

7.0 Annual Financial Report

The annual Financial Report was presented by Chris Short, Treasurer.

 

LAWN FINANCIAL STATEMENT (Sept. 15, 2017 – Sept. 14, 2017)

 

 

INCOME

 

LAWN Memberships ….............................................................................   $1420.00

 

Rotary Arts Centre Memberships in …......................................................     $645.00

 

Income Received for Artworks Purchased:

- HeArt of Christmas Exhibition (December 2017) …..............................      $247.50

- Trails, Tales & Tunes Exhibition (May 2017) ….....................................       $372.00

 

Commission from artwork sales (10%):

- Carry over from 2016 artwork sales ….....................................................     $24.50

- HeArt of Christmas Exhibition (December 2016) ....................................    $172.00

- Trails, Tales & Tunes Exhibition (May 2017) ..........................................       $38.40

 

Workshop Fees from Participants (Month of LAWN, March 2017)...........     $70.00

 

Total Earnings: …...................................................................................    $2989.40

 

EXPENSES

 

Workshop Fees to Artists (Month of LAWN, March 2017) …..................      $900.00

 

Rotary Arts Centre Memberships out …....................................................    $645.00

 

Room Rentals:

- Month of LAWN (Rotary Arts Centre, March 2017) ..............................      $90.00

- LAWN Membership Meeting to discuss Arts & Culture Centre proposal

  (Rotary Arts Centre, April 8, 2017) .........................................................      $50.00

 

Social Expenses (Food and Drink):

- LAWN Membership Christmas Party (December 3, 2017) …................      $80.80

- LAWN Membership Meeting to discuss Arts & Culture Centre proposal

  (Rotary Arts Centre, April 8, 2017) …....................................................       $62.22

 

Office Supplies:

- Printing (to Shannon Coyle) …...............................................................        $8.97

- Posters for HeArt of Christmas Exhibition ( to Jane Reagh) ..................       $36.23

- Mail and Receipt books (to Chris Short)     .............................................      $11.41

 

Website Maintenance (Legally Pro) …......................................................      $205.96

 

Lawyer's Fees (Poole Althouse) ................................................................    $175.22

 

Bank Service Charges …...........................................................................      $20.00

 

Outgoing Cheques to Artists for Artworks Sold:

- HeArt of Christmas Exhibition (December 2016) ….............................       $247.50

- Trails, Tales & Tunes Exhibition (May 2017) …...................................          $345.60

 

HST to Neddies Harbour Inn (mistakenly charged for TTT art sales) …         $27.60

 

 

 

Total Expenses: …....................................................................................   $2906.51

 

 

 

 

ACCUMULATED SURPLUS SINCE INCEPTION: …...................               $4377.99

 

 

SURPLUS FROM 2015 – 2016 FISCAL YEAR: ….............................       $82.89

 

Chris Short motioned for the Annual Financial Report to be accepted. Jackie Alcock seconded the motion. All accepted.

 

 

8.0 Business Arising from the Reports and Minutes

8.1 Trails Tales Tunes (TTT)

An issue was experienced this year with one of the two Inns who host our show asking for a 20% commission. Neddies Harbour has asked for a commission, Sugarhill has not.

Roy Evans identified costs to the venues as reasonable. He outlined some of the costs as well as some hidden costs that the venue assumes. He made a suggestion that we keep track of sales and pay a percentage of all sales as a way of paying those costs. Jane Reagh pointed out that LAWN artists are in the TTT festival and the only artists who will pay to be there. Trudy Campbell stated that she negotiated with Neddies Harbour Inn to delay for this year to allow us to bring this issue to our AGM for member feedback. Georgina Payne stated that Sugarhill Inn could not accommodate all our artwork as the single venue. Queries came from the floor regarding whether there any other venues available. Trudy Campbell stated there were no other secure venues available nor any venue that would handle sales. Trudy stated that sales were down this year and also, anecdotally, in the area.

There was some discussion of the commission rate at the RAC, ie, 30% and Trudy identified the negotiated rate for LAWN members at the RAC, ie, 10% LAWN & 20% RAC. Jackie Alcock stated that many places are taking 40% now.

TTT options:

1- No Commission

2- Level playing field, ie, artists sales toward costs

3- 20% to both Inns with emphasis on creation of a professional environment

Discussion focused on the third option. Shannon asked the members if they would give the Board approval to do the negotiations for #3 option. All agreed.

 

8.2 Bank Fee as per Financial Report

Shannon Coyle informed the group that the Leading Edge Credit Union does not charge a fee for Non-Profit Organizations. Discussion was held focusing on the benefits of moving to this bank. There were questions raised related to varied specifics. Shannon asked the members at the AGM for approval for the board to explore a move to Leading Edge Credit Union. All approved. 

There was related discussion of E-transfers for fee payments. We will explore the aspects of E-transfers.  

9.0 New Business

9.1 Lawyers at Poole Althouse

LAWN’s lawyers are Poole Althouse. We pay them for the registration of companies. Shannon Coyle stated we can do this ourselves and asked for opinions regarding moving from the Lawyer doing our registration to us doing our own process. Jane Reagh asked about the amount we are being charged, is it a flat rate or based on hours of work? Our report identifies the cost being $175/year. Roy Evans suggested we ask the lawyers exactly what they do for us.

Shannon Coyle asked if the Board would have members approval to get the information and proceed as deemed appropriate. All agreed.

10. Election of Board Members

There was some discussion of process. Shannon Coyle stated that the structure has been discussed with our lawyers. We are electing a working Board of Directors as per our By-Laws. The election of Board members is done generically and the board determines roles. The Board members are elected as members at large and understand they will have a role.

Names put forward for the new Board of Directors:

Shannon Coyle

Peggy Kelly Andrews

Chris Short

Trudy Campbell

Jean Wills

Jane Reagh

Jackie Alcock

Trudy Campbell, present Board member, ran the election. Roy Evans motioned we close the election. Shannon Coyle seconded the motion.

All members voted in favour of all names put forward for the Board. All members nominated were elected to the new Board of Directors.

11. Adjournment

Shannon Coyle moved that the meeting be adjourned at 8:25 pm.